Read “Suburban Homes Construction Project” at the end of Chapters 14 and 15 (in the textbook) and then develop a communication plan.
Submit your answer in the Discussion Forum and then submit peer replies regarding their answers (200 word minimum for each peer reply). Please note the netiquette rules as located in the left column of this screen. Click on “Netiquette” and read the instructions.
Answer the PMBOK® Guide Questions at the end of Chapters 14 and 15 in the textbook.
Submit your answers in the PMBOK® Guide Questions Discussion Forum, observe how your peers answered the questions, and then collaborate with your peers about the correct answers by submitting peer replies. Your initial post should have the question numbers and your answers beside them.
Please look to the Netiquette rules by clicking the “Netiquette” tab in the left column of this screen.
(PMBOK is a registered mark of the Project Management Institute, Inc.)
1) for Aparna
Project Communication Plan:
The important components of project communications are as the follows:
- Stakeholder communication Requirements: Apart from what the stakeholder needs , it is important manage the method of communicating these requirements to them. The frequency and the method of communicating should be noted.
- Information required to communicate: The actual content or the topic, in which language, level of details to be communicated.
- Sender details: Roles and Responsibilities must be clearly mentioned and communicated for every deliverable.
- Receiver details: who are the end users, how will they use the deliverable, when and what frequency is also very important.
- Reason for distributing the information – What interest the stakeholder to have this piece of information. How will it aid them in their work?
- Frequency and Timing: This is another critical part of the communication plan, and it is very useful to keep track of how often are we updating our stakeholders.
- Escalation Process: who is the first point of contact when issues appeared and to backup problems.
- Feedback process: what kind of feedback do we get from stakeholders and how they can weighed out to be feasible or not.
- Flowcharts and Presentations – to show how the process starts and end within the requirement sphere and what could potentially be the end results of it.
- Constraints or Bugs: Any kind of roadblocks need to be alerted and notified effectively to everyone involved in the team.
Performing these project communications
- Team meetings
- Letters to staff
- Brainstorming sessions
- Annual reports
- Progress reports
- Dashboard analysis
- web portals
- social media
2) for Dheeraj
Communication Plan will reflect the foundation communication turn out and will be refreshed and adjusted all through the full-time frame. For communication correspondence to be compelling, the brilliant guidelines to be pursued include: Ensure the general turn out and visualized time allotments are laid out forthright to all partners: This empowers partners to not just get a gratefulness and comprehension of the task yet enables them to structure and plan long haul possibilities on their part. Impart disturbances plainly and timeously: This considers transient usage of possibility measures by influenced parties. Impart general advancement normally: This not just keeps all partners insider savvy and advances straightforwardness yet in addition loans believability to the undertaking. An additional advantage of standard advancement refreshes likewise empowers partners to guide out and modify their emergency courses of action as needs be and oversees desires and limit venture disgruntlement kickback chance. The Plan appreciates full help of the Client and its essential partners: The effective usage of this arrangement depends to a huge degree on the help of the customer and its essential partners. Auxiliary offices, for example, water, vitality ought to be on-boarded to guarantee participation. Timeous Monthly Construction Calendar Updates: The separate agreement as is standard practice where plans are concerned, checking and assessment (M&E) will be attempted during the Construction arrange. This will help with making auspicious mediations towards the acknowledgment of the set destinations. Utilizing the decided markers according to figure underneath, the two victories and disappointments will be assessed. The achievement pointers will likewise help comprehend what worked and what didn’t and will contribute towards the survey of the Construction Communications plan. The arrangement will be refreshed intermittently to guarantee that it is receptive to the communication correspondence prerequisites. The primary month of actualizing this arrangement will give significant experiences that will direct the remainder of the communication time frame.